Admin / Recruitment Officer

Job description

Position Overview

We are looking for a dedicated and detail-oriented Admin / Recruitment Officer to join our remote team. This role plays a key part in supporting our sourcing and screening in recruitment processes. The successful candidate is highly organized, communicates clearly, and is comfortable working independently

in a work-from-home environment while collaborating with cross-functional teams.

Key Responsibilities

Administrative Support

Document and Data Management

Organize, update, and maintain digital files, employee records, contracts, and internal documents while ensuring confidentiality and accuracy.

Internal and External Communication

Manage professional email correspondence, coordinate internal communications, and support information flow between departments.

Reporting and Tracking

Prepare, update, and share regular reports related to team performance, recruitment progress, administrative tasks, and project status.

Operational Support

Assist with scheduling meetings, maintaining calendars, coordinating virtual meetings, and supporting day-to-day administrative needs of the digital and customer support teams.

Process Improvement

Support the development and maintenance of administrative procedures to improve efficiency and consistency.

Recruitment and Talent Support

Job Advertising

Draft, publish, and manage job postings across job boards, social media platforms, and professional networks.

Candidate Sourcing

Proactively identify and approach suitable candidates using online platforms, databases, referrals, and networking channels.

Applicant Screening

Review resumes and applications, conduct initial screening interviews, and shortlist candidates using an Applicant Tracking System (ATS).

Interview Coordination

Schedule interviews, communicate with candidates, and support hiring managers throughout the interview process.

Recruitment Reporting

Track recruitment metrics, maintain candidate records, and provide regular updates on hiring progress.

Candidate Experience

Maintain clear, timely, and professional communication with candidates throughout the recruitment cycle.

Qualifications

Education

Bachelors degree in Business Administration, Human Resources, or a related field.

Experience

Minimum of 2 years of experience in recruitment, HR support, or a similar administrative role.

Skills and Competencies

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience with recruitment software, ATS platforms, and HR databases.
• Excellent organizational and time-management skills with the ability to handle multiple priorities.
• Strong written and verbal communication skills.
• High level of accuracy and attention to detail.

Language Requirements

• Fluency in English, Arabic, and French is required (written and spoken).

Personal Attributes

• Ability to work independently and remain productive in a remote work environment.
• Reliable, self-motivated, and able to meet deadlines with minimal supervision.
• Strong interpersonal skills and professionalism when dealing with team members and candidates.
• Adaptable and comfortable supporting multiple teams and evolving priorities.

Work Arrangement

• Remote / Work from Home